Virtual Administration
$40 Per Hour*
Administration
- Data entry
- Direct Mail
- Filing and organization
- Scrub and qualify leads
- Send contract to the lender
- Enter and update MLS information
- Fill out all of your paperwork/forms
- Mailing list maintenance and upkeep
- All file processing (internal paperwork)
- Check your voice mail, email, snail mail
- Labeling direct and prepping direct mail
- Scanning, faxing & emailing documents
- Track down missing signatures and paperwork
- Create a list of clients to call or write to
- Create and maintain your CRM systems and checklists
- Secure documentation and information prior to listing
Marketing & Advertising
- Create home books
- Assistance with CMA’s
- Send hand-written notes
- Year-end statistical analysis
- Create pop-by items for delivery
- Brochures and flyers for the property
- Create and manage drip system for leads
- Farm an area (create the plan & execute it)
- Brainstorm new ways of generating business
- Create pre-listing packets for potential listings
- Create and mail Just Listed & Just Sold cards
- FSBO/expired programs – create & run them
- Institute and execute a coordinated business
- and marketing plan
- Customized relocation materials/package
- emailed or mailed to clients
- Coordination of advertising opportunities and/or open houses
Repairs and Services
- Order items of routine repair as directed by agent
- Schedule repairs and resolution items on inspection
- Bid out prices from vendors for supplies and/or in repairs
- Work with locksmiths on changing keys or securing properties
Writing & Communication
- Write ad copy/remarks for MLS
- Answer incoming communication
- Prepare and issue press releases
- Update your personal bio and resume
- Create and maintain a personal website
- Creating of monthly newsletter or mailer
- Create a blog and ghost-write articles for you
- Forward calls or take messages for the agent
- Proofreading materials (MLS, ads, brochures, etc.)
- Create a personal brochure for you and your team
- Advertising and marketing letters/updates to Sellers
Social Media & IT
- Create virtual tours of homes
- IT and computer maintenance and updates
- Improve systems and operations for the team
- Create, maintain and update social media sites
- Interact with clients on social media; add contacts
- Scour social media accounts for potential business
- Post testimonials on social media and your website
- Upload and manage listing syndication (on other websites)
Education & Training
- Role play scripts and dialogues with the agent
- Monitor your continuing education requirements
- Learn new technology or skills and then teach you
- Setup and install technology (phones & computers)
- Register you for CE classes and mandatory update
- Supervision, management and training of other team members
- Coordinate seminars and classes you could teach about real estate
Scheduling
- Inspection scheduling follow-up
- Schedule appointments and meetings
- Make your business travel arrangements
- Schedule incoming and outgoing showings
- Schedule walk-thru appointments prior to closing
- Be on-call while you are on vacation or unavailable
- Remind you of appointments; confirm appointments with others
Client Services & Business Promotion
- Call past and current clients
- Send out closing reminders to clients
- Organize client events or get togethers
- Current market condition updates for Sellers
- Send out utility information and helpful hints before closing
- Send out a post-closing survey to clients and track feedback
Accounting
- Perform payroll duties and functions
- Update personal financial statements
- Maintain a marketing and advertising budget
- Bookkeeping and tracking of income & expenses
- Compile information for your annual tax appointment
- Write cheques for your business and balance/maintain your chequing account
- Record, deposit, deliver earnest money; write and collect deposit money receipts
Supplies, Gifts and Cards
- Order office and real estate supplies
- Home anniversary & birthday cards/gifts
- Order schwag and personalized giveaway’s
- Order possible loan scenarios on listings from lender
- Mail out holiday cards (Thanksgiving, Christmas, Hanukkah, etc.)
Click below to request a service.
If you can think of it, we can do it! If we can’t do it, we know someone that can. Give us a call!
*Plus Applicable Taxes. 1 Hour Minimum. Prices are subject to change. The company name Red Rover is strictly for administration purposes.
All services provided by any rover will be completed under their registered trade names.